Motion by Diana, second by Heather to adjourn. Motion passed. Meeting adjourned at 8:29pm.
HBHC Meeting Minutes
March 28, 2011
Meeting called to order by Lisa at 7:10pm. In attendance: Heather, Gwen, Lisa, Diana, Carolyn and guest Meredith.
Minutes from the February meeting held on February 28, 2011 were read. Motion by Heather, second by Gwen to approve the minutes. Motion passed.
Treasurer’s Report by Gwen:
Beginning balance: $2346.41
Ending Balance: $2088.01
Motion by Diana,
second by Heather to approve the Treasurer’s Report. Motion passed.
Old Business:
1. Fair Show:
The fair schedule was printed without having been proofed first. Jennifer went to the fairgrounds to do the
proofreading but it was not available at the time and then the schedule was
subsequently printed without HBHC
approval. There are many errors including
English classes being scheduled first instead of Halter classes. There are questions about class fees and it
sounds like premiums are being offered for every class, not just open classes. Lisa will discuss the errors with the
fairgrounds. The difference in the fees
between the HBHC show and the Fair
show will go to buying prizes to be given away randomly to riders at the Fair
show. Lisa would like to request a
discount to buy gift certificates at all the local feed/tack stores, for
example paying $20 for a $30 gift certificate, to use as prizes.
2. CSHA:
Meredith gave a report on CSHA activities. She is the state English-Western co-chair for
the Show of Champions. She needs an HBHC class list to make sure they are the same as
the state show. There was a lot of
interest in the show last year and the turnout was huge. They will be hiring a show manager this year
and hopefully everything will run more smoothly and awards will be given out at
the show to the correct winners. Last
year they ran out of awards and some of the winners have still not received
their awards. CSHA is also talking about
having an English-Western program and might be interested in co-hosting a show
with HBHC. CSHA is co-hosting the gymkhana high point program with
McKinleyville Rodeo Association this year.
3. Lisa is ready for the schooling show on April 9 but has not yet received any entries. She is getting leftover prizes together to give out as awards to random back number drawings.
New Business:
1. Carolyn suggested that we consider using the
McKinleyville rodeo arena for a future event.
Lots of work has been done out there and the McKinleyville Rodeo
Association will run the snack bar.
Discussed possibly using the rodeo arena for our August 7 date.
2. Current Officers list: Gwen suggested that the officers listed on
the website include a link to their email addresses. Officers present at the meeting were ok with
the suggestion.
3. Website:
Discussed that a second officer should have the password. Lisa will
discuss with Francine.
4. Insurance and Cuneo Creek fees are due. Motion by Diana, second by Carolyn to pay the
$580 insurance bill and the $50 Cuneo Creek trail fee. Motion passed. There are 24 signed up for Cuneo so far.
Motion by Gwen, second by Carolyn to adjourn. Meeting adjourned at 8:21pm.
HBHC Meeting Minutes
January 22, 2011
Meeting called to order by Lisa at 2:30pm. In attendance: Jennifer, Heather, Gwen, Lisa, Diana, Rhonda, Angie and Melissa.
Minutes from November meeting held on November 29, 2010 were read. Corrections: New Business, item 2 should read: Champion Test. Discussed Equine Test for youth horse groups at State Fair. New Business, item 3: corrected name for judge Melissa Zanetti. Motion by Jennifer, second by Heather to accept the minutes as amended. Motion passed.
Treasurer’s Report:
Beginning balance: $3579.50
Checks 1487.59
Deposits -0-
Ending balance: $2091.91
Motion by Diana, second by Melissa to accept the treasurer’s report. Motion passed.
OLD BUSINESS:
1. Equine Extravaganza. The event was very successful, more tables
and buyers this year. We will plan the
event for the same weekend next year and change the hours from 10am to 1pm as the last hour was slow.
2. Youth Show.
We have had no response for volunteers to help with this show other than
4H and they have their own show already.
Youth show will not be held.
3. Fundraising.
It was suggested that rather than holding a schooling show we hold a
fundraiser/membership drive riding day at Redwood Acres. Must be a member to ride, free for one horse,
$5 each additional horse. We will have
membership forms available for riders who show up and want to join and ride for
free. Date booked is February 26 from 12pm to 4pm. Lisa will
handle advertising for the activity.
Discussed having a learn to show event with no judge in March or
April. Jennifer will check on available
dates.
4. Cuneo Creek.
Motion by Jennifer, second by Angie to reimburse Heather for the
additional fees incurred in reserving both campgrounds for June 3 and 4. Campgrounds were $200 each per night. Motion passed. We need to increase our entry fees for the
event to cover the increase in cost.
More info about the event will be out on February 1.
5. Show Schedule. Our show is May 15 and Fair Show is June
19. We have tentatively booked Redwood
Acres for August 7 but Del Norte has scheduled a show for August 13 so we may
want to cancel or use the date for something other than a point show.
6. Judges.
Melissa gave a detailed report on the ongoing process of researching
possible show judges. She needs a copy
of the judges contract with our new name and logo and will email Francine for a
copy. Contacted carded judge Chris
Bugenig and was informed that Chris’s daughter Sarah Kennedy is now a carded
judge in all but jumping. They are
willing to travel together, room together, and be booked as the two judges for
the Fair Show. Fees are $350/day for
Chris, possibly less/day for Sarah plus 55 cents/mile. Melissa will talk to Cindy at Redwood Acres
about sharing this booking. Melissa
expanded her search to include Oregon,
Nevada, Idaho and California carded
judges. It works out to approx $575 to
bring in a judge from farther away. She
is still looking for a May judge.
Possible future judge is Candace Morasch from Oregon, who is not available for May but is
close enough to be affordable. Another
future possibility is Heather Corfee from Sacramento
($400/day) and Eric Hubbard from Sacramento. Angie reported that the APHA website has a
huge list of judges and she will email the link to Melissa. We discussed negotiating with judges by using
a flat rate for travel rather than paying a mileage rate. Motion by Jennifer, second by Diana to authorize
Melissa to offer a $250 flat rate to judges within a 300 mile radius or the Federal
mileage rate, which is 51 cents/mile for 2011.
Motion passed.
7. Good Sportsmanship. Melissa stated that the club pays for judges
to render their professional opinions and suggested that club members/show
participants should be professional in their response to judges and their
decisions at our shows. It was suggested
that good sportsmanship be demonstrated by all and to remember that club events
are for fun and we should all be role models for the youth attending our
events.
8. Show Secretary. Francine mentioned at our last show that she
would be willing to be show secretary again this coming year. Melissa will confirm with her and volunteered
to help where needed.
NEW BUSINESS:
1. Minutes.
A point was made that when Diana emails out the minutes from a meeting
that they have not yet been amended and/or approved by the membership and
should probably not be posted on our website until they have been
approved. Motion by Jennifer, second by
Diana to send meeting minutes out to members only and to ask Francine to wait
to post them on the website until after the next meeting when they have been
amended and/or approved by the membership.
Motion passed. Jennifer will
email Diana the last updated membership list and Diana will email Francine about
the new policy.
2. CSHA dues.
Jennifer has submitted our membership roster but as a member club of
CSHA we must pay dues and send an officers list by Jan 31 or pay a penalty. Motion by Diana, second by Rhonda to pay the
dues. Motion passed. As HBHC
members we are also members of CSHA as well and can participate in any of their
events as members.
3. Class list updates. Last year we held our classes in the order
Halter, English, Western. The Fair
schedule has always been English, Halter, Western. Redwood Acres wants our class list and will
use whatever order we send them in.
Motion by Jennifer, second by Diana to change the Fair order to Halter,
English, Western and coordinate with the Fair about adding Trail in Hand and/or
Lounge Line as needed. Motion
passed. If the pony clubs want to run
jumping classes they can set up their jumps after the halter classes. Discussed having breaks in the class list for
tack/clothing changes longer than 10 minutes and only having a lunch break if
the judge wants one.
4. Fair Show.
Jennifer typed up our suggested changes to the premium book. Motion by Diana, second by Heather to present
our changes to Redwood Acres. Motion
passed.
5. Angie volunteered to do the drug fee
paperwork for the May show.
6. High
Point program.
No changes were proposed.
7. Awards Table.
Discussed Day end awards vs. Year End awards. No changes were proposed. Discussed having the youth do the shopping
for the awards table with a set budget.
Angie pointed out that last year people wanted non-horse items and yet
those are the items that are leftover.
We can use up the leftover items at schooling shows or with back
drawings. Motion by Heather, second by
Jennifer to set a budget at $300 for Morgan, Savannah, and Cheyanne to do the
shopping, basically $100 each. Motion
passed.
8. Bank Account.
We need to make signature card changes on our account and remove
Jennifer and Sharlene and add Gwen and Lisa.
Motion by Jennifer, second by Rhonda to adjourn. Meeting adjourned at 4:01pm.
HBHC Meeting Minutes
November 29, 2010
Meeting called
to order by Jennifer at 7:10pm. In attendance: Jennifer, Heather, Gwen, Meredith, Ernie,
Carolyn, Lisa, and Melissa.
Minutes from October
held on October
25, 2010 were read. Motion
by Lisa, second by Melissa to accept the minutes. Motion passed.
Treasurer’s
Report:
Beginning Balance: $4525.05
Checks 275.00
Deposits -0-
Ending Balance: $4250.05
Old Business:
1. Youth Show at Redwood Acres: Deborah from Arcata 4H said they are interested. No pony club groups have responded. Discussed qualifications required. Discussed adding more classes to 4H show rather than holding a separate show.
2. Show Schedule for 2011: Discussed having a raffle for prizes, schooling shows, Hobby Horse classes.
3. Equine Extravaganza: Date is Jan 22, 2011 at the EHS Cafeteria. Set up after 9am. Event runs 10am-2pm with an HBHC meeting immediately after at 2:30pm.
4. Cuneo Creek: Heather has reserved both A & B campgrounds for June 3-5, 2011. Motion by Melissa, second by Gwen to reimburse Heather for the reservation. Motion passed.
New Business:
1. Discussed Fair Show. Spoke to Cindy about the double judging. Need to make changes to the Redwood Acres Fair entry form to require entry for both judges. Do we need 2 entry forms in the booklet? Or should Redwood Acres reimburse HBHC for our share of the entry fees. It was decided to go with one entry form. Jennifer will talk to Redwood Acres. Date for Fair Show is June 19, Father’s Day.
2. Champion Test. Discussed 4H Equine Test for non-riders in the 4H horse groups.
3. Judges for 2011. Discussed possible judges for schooling shows: Melissa Zenith, Emily Peterson and Crystal Scollard. Discussed possibly paying more for a wider variety of judges for our point shows.
4. Del Norte Show: Catherine might manage the Del Norte show again. Discussed booking Redwood Acres tentatively for Aug 7, 2011 in case Del Norte cancels.
5. Problems with prize money, should we have a buckle series? Discussed having better awards for show days and/or classes and/or raffles and reduce the money for year end awards.
6. Learn to Show clinics: Discussed giving one ticket per class and having a drawing at the end of the day. Having Rhonda embroider the HBHC logo on sweatshirts, hats, t-shirts, etc available for prizes for schooling shows.
7. Officer Nominations: No further nominations were received. Motion by Carolyn, second by Heather to approve a White Ballot for the following officers:
President: Lisa Barreto
V. President: Heather Flores
Secretary: Diana LaCount
Treasurer: Gwen Rock
8. Schooling Shows: Discussed having maiden, youth, open, halter mares, halter geldings, halter yearlings/weanlings classes.
9. Meeting reminders: Discussed having Heather send text messages for meeting reminders.
Motion by Lisa, second by Jennifer to adjourn. Meeting adjourned at 8:20pm.
HBHC Meeting Minutes
October 25, 2010
Meeting called
to order by Jennifer at 7:15pm. In attendance: Jennifer, Heather, Sharlene, Sadie, Diana, Lisa,
and Angie via speaker phone.
Minutes from September Meeting held on September 27, 2010 read by Diana. Motion by Lisa, second by Sharlene to accept the minutes as corrected. Corrections: Old Business, item 5 should read Nominations will be made at the October meeting. New Business, item 1 should read The Fair may possibly only run Thurs thru Sunday next year. Motion passed.
Treasurer’s
Reports by Lisa:
Beginning balance August $5,336.96
Deposits 740.00
Checks 529.44
Ending balance August $5,547.52
Beginning balance September $5,547.52
Deposits -0-
Checks 1,022.47
Ending balance September $4,525.05
Old Business:
1. Youth Show at Redwood Acres: Jennifer met with Cindy at Redwood Acres to discuss organizing a Youth Show the day before the Fair Show. It would follow the divisions and classes offered at the State Fair Horse Show. Jennifer will send an email to solicit volunteers from 4H, Pony Club and FFA to form a committee to organize the show.
2. Show Schedule
for 2011: we discussed our schedule and
decided to hold only two shows in 2011—the May show and the double judged Fair
Show and we will drop the Aug show. If
we hire only carded judges and the Fair does as well, that will provide three
judging opportunities with a carded judge.
Del Norte usually hires a carded judge as well. Discussed the possibility of having a
schooling show on April 17 or May 1, or maybe even a night show, depending on
the schedule at Redwood Acres. Jennifer
will check for available dates.
3. Del Norte Show. Discussed their proposed dates which are either July 23, July 24, July 30, July 31, Aug 13 or Aug 14. Their Fair is Aug 6-7, 2011. Jennifer will recommend our first choice as July 31 and our second choice as July 30.
New Business:
1. Equine Extravaganza: The date is set for Jan 22, 2011 at the Eureka High School cafeteria from 10am to 2pm (with setup no earlier than 9am.) We will have an HBHC meeting immediately following the Extravaganza at 2:30pm at the cafeteria. Lisa will do the advertising for the event, Jennifer has a talented art student who can make a flyer. Tables are $10 each or free for HERO Ride For Life teams.
2. Cuneo Creek: Heather has volunteered to be the coordinator of our Cuneo Creek activities with help from the Trail group. She will be reserving the first weekend in June. We may consider a second ride later on possibly at a different location, such as Clam Beach, Orick, or the Arcata Forest. We will need to list potential locations and approximate dates on our insurance for any new venues.
3. Judges for 2011: Jennifer will talk to Melissa about hiring the judges again for next year.
4. Sharlene will be sending a sympathy card from the club to the family of Dr. Koopmans, who died recently from cancer. We will have a riderless horse in his honor at the HERO Ride For Life on May 7, 2011.
5. Officer Nominations: Nominations were as follows:
President: Lisa
Vice President: Heather
Secretary: Diana
Treasurer:
It was stated at the meeting that Gwen might be interested in the Treasurer position but she was not able to attend the meeting so Jennifer will email and confirm. Jennifer will also email Francine to see if she will be the Show Manager again next year.
Motion by Lisa, second by Diana to adjourn. Meeting adjourned at 8:30pm.
Meeting called
to order by Jennifer at
Minutes from July
Meeting held on
Treasurer’s Reports by Lisa:
Beg Bal $5,336.96
Income -0-
Expense 334.71
End Bal $5002.25
Motion by Diana, second by Suzy to accept the Treasurer’s report. Motion passed.
Bills submitted: $231.55 by Angie for awards table, well under budget of $400. Thanks to Angie for doing a great job with the awards table. Bill for ribbons for the Awards Banquet, Sharlene had a budget of $50 but most of the kids who finished 3rd or below wanted ribbons instead of prizes and the ribbon order was $72.80. Motion by Diana, second by Lisa to pay the bills. Motion passed.
OLD BUSINESS:
1. Awards Banquet, decoration planning is underway by Suzy and Brooke. Suzy needs Michael’s 40% off coupons to use for decorations so if anyone has any they are not using they can email her at: suzy.wooden@coldwellbanker.com. The caterer will be the FFA and the menu will be BBQ tri tip, potatoes, salad, rolls, dessert, punch and coffee. Prices are $12 for adults and $8 for children 16 and under. Jennifer has flyers that will be mailed out. Motion by Diana, second by Lisa for Jennifer to get stamps as we are almost out. Motion passed. Photos from Laurie Barnwell are being selected for the Power Point show for the banquet. Motion by Lisa, second by Diana to pay up to $50 to Laurie for her photos. If they are less than $50, balance to be given as a gift card to Laurie as a thank you.
2. Award Ticket policy. Motion by Diana, second by Lisa to discontinue the policy of award ticket carryover from year to year. Motion passed. Motion by Diana, second by Lisa to discontinue the policy of allowing riders to combine their points together to get awards. Motion passed.
3. Pony Club. Lisa spoke to the Redwood Acres group and they are very interested in participating at our shows in jumping and flat English classes. Their first event is Oct 23 at Freshwater Stable. We will work out details with them later regarding their participation at our shows.
4. Show of Champions. All the paperwork is in and everything is set. Our local group leaves on Wednesday.
5. Officer nominations. Nominations will be made at the November meeting for the following officer positions: President, Vice President, Secretary, Treasurer. Also we would like to fill the following support positions: Show Secretary, Judge Coordinator, Awards Table Coordinator, and a Cuneo Creek Activities Committee.
New Business:
1. Dates for Redwood Acres. Discussed dates to be reserved, May 15 and
August 7. The Redwood Acres Fair show is
June 19. Del Norte has not yet committed
to a show and/or date but their usual dates are either July 10 or July 17. Jennifer will talk to Cindy, the new Redwood
Acres manager, about the double judging for the Fair Show and about booking our
dates. Jennifer spoke to her recently
about having a Youth Show the day before the Fair Show and Cindy is supportive
of the idea. We hope to use the Fair
judge at their expense and/or share the expense but Cindy agreed to donate the
use of the arena for the Youth Show.
Some of the Del Norte kids want to qualify for State and some of the
Pony Club kids might also be interested.
The Fair will only run Thurs thru Sunday next year.
2. Awards Table. It was suggested that the awards table be “refreshed” before each show rather than displaying all the awards at the beginning of the show season. We need everyone to either donate or solicit donations for the awards table to make it fun for the show season. Some $10 gift certificates would be a great addition to the table.
3. Meeting location was discussed and we will continue to meet at Eureka High School until further notice.
Motion by Lisa,
second by Suzy to adjourn. Meeting
adjourned at
Meeting called
to order by Jennifer at
Minutes from July
Meeting held on
June-July-Aug Treasurer’s Reports by Lisa:
Beg Balance June $4,394.43
Deposits 2,192.00
Expenses 1,122.97
End Balance June $5,403.46
Beg Balance July $5,403.46
Deposits -0-
Expenses 126.50
End Balance July $5,336.96
Beg Balance Aug $5,336.96
Deposits 740.00
Expenses statement not yet available
End Balance Aug $5,547.52 (as of Aug 30 as stated by bank)
Balance does not include payment for prizes purchased by Angie Brown for awards table. Motion by Diana, second by Suzy to accept the Treasurer’s Report. Motion passed.
Bills submitted: Sharlene, prizes for Trail program, officer awards & Cuneo Creek, $334.71. Motion by Diana, second by Lisa to pay the bill. Motion passed.
OLD BUSINESS:
1. August Show: the show went well, decent sized classes, income covered expenses.
2. Pony Clubs: both clubs are only doing local play days but Jennifer talked with some of the kids and they are interested in showing jumping and English at our shows. We would need to switch our show program to have English before Halter and work out the details of jump setup/take down with them.
3. Banquet:
the Banquet is Oct 23 at the Eureka
High School
cafeteria. Starts at
4. Show of Champions: halter classes may be inside, riding will be outside but we are not yet sure which arena. All of our paperwork is in. There is a new Super Horse award this year.
NEW BUSINESS:
1. Gwen made contact at work with a possible
judge for next year from
2. Year End Award amounts: Total comes to $2010. Motion by Lisa, second by Suzy to accept the year end award amount. Motion passed.
3. Awards for lower placings: we have 9 show riders total that placed 3rd or lower and 1 trail rider that placed 3rd or lower. Motion by Diana, second by Lisa to have a $50 budget for Sharlene to make ten 3rd place or lower award buckets. Motion passed.
4. Redwood Acres Fair: for next year we need 2 sets of judges cards
and one entry form. Riders will need to
write 2 checks, one to Redwood Acres and one to
5. Angie will send out an email with a list of the leftover awards. Riders can let Angie know if they want an item and she can bring it to the banquet. Angie may be able to bring all the leftover items to the banquet so that riders can cash in their tickets. Next year we need more donated items and more 40-75 point items.
6. Discussed discontinuing the policy of award ticket carryover from year to year. Discussed discontinuing the policy of allowing riders to combine their points together to get awards. We will be voting at the September meeting on whether or not to change these policies to require that all tickets be spent by the Awards Banquet and only by the rider who earned them. New tickets can be printed with a date on them to make them easier to identify if this policy change goes into effect.
7. REMINDER: nominations for officers are at the October meeting, elections are at the November meeting and there is no meeting in December.
Motion by Lisa,
second by Heather to adjourn. Meeting
adjourned at
Meeting called
to order by Jennifer at
Minutes from
May-June Meeting held on
Treasurer was absent. Jennifer submitted a bill for the judge for the August show. Motion by Sandy, second by Diana to pay the bill.
OLD BUSINESS:
1. Cuneo Creek—the Camp Host reports that it will be open to mid October so there is an option to have a second ride if there are any weekends open.
2. Redwood Acres Fair Show—the show went well but there was a problem with some riders not entering under both judges. Jennifer checked ahead and 3 riders who pre entered were not entered under both judges and were notified and corrected their entries prior to the Fair. However on the day of the show there were 2 riders allowed to enter under only the Fair judge. Anyone who is unhappy about the Fair ribbons not being passed out at the show should write a letter to Redwood Acres. The buckles are still not in. We may try to present them at the August show if they are in on time. Discussed the need to pull the judges cards from Redwood Acres to get 6th place placing for points.
3. August Show—Entries are all done and since the entries are out a bit late there will be no deadline but riders will be encouraged to email their entries and pay the day fee on the day of the show.
4. Show of Champions—the intent fees were sent by Jennifer for Halter, English and Western. The CSHA website has a class list. Intent to ride can be submitted up to Sept 15.
5. Del Norte Show—weather was nice and they hired a CSHA carded judge.
NEW BUSINESS:
1. Pony Clubs—There are 2 local clubs, one at Redwood Acres and one in Ferndale. Discussed adding jumping classes back to our class list in an effort to get some of the Pony Club kids to come for jumping and stay for our English classes. We could set up the jumps the night before and lock the gates and suggest that they provide the labor for set up and take down of the jumps. If there is enough interest the jumping classes might be added back to the Fair.
2. State Fair Horse Show—There are 5 divisions at the State Fair: Independent/FFA/Grange; Walk-Trot; Ponies; 4H Juniors (ages 9-13) and 4H Seniors (ages 14-18). We could offer classes to help get kids qualified for the State Fair by offering qualifying classes on Saturday and the open show on Sunday during the Redwood Acres Fair.
3. Awards Banquet—Discussed changing the venue this year to the Eureka High School cafeteria and having the event catered, possibly by Moonlight Catering. Susie & Brooke Wooden will be helping to arrange the banquet for work hours. Jennifer will check the Eureka High schedule. Either October 23 or November 6 are the suggested dates. Donna Hover will be in charge of awards for her work hours. Award orders need to be in by Sept 18 in order to arrive in time for the Banquet. We will be approving the awards and the dollar amounts at the August meeting.
4. Judge Lisa Shields is willing to come here and judge one of our shows without charging for travel fees, only the judging fee.
5. Ribbons for Champion and Reserve Champion need to be ordered early to have on hand for next year. We could add them to the order for the ribbons for 3rd place and below for the banquet if we decide to do ribbons.
6. Awards Table—it would be great if more riders
could get some donated items to add to the table. Discussed an incentive program to encourage
more riders to solicit more donations.
Maybe a show fee waiver or event fee waiver for donations over a certain
dollar amount.
Motion by Sandy, second by Heather
to adjourn. Meeting adjourned at
May-June Meeting
Meeting called
to order by Jennifer at
Minutes from
Treasurer’s Report presented by Lisa.
April beginning balance $2196.27
3 deposits 1095.00
2 checks (583.00)
April End/May beginning balance $2708.27
2 deposits 1882.00
2 checks (195.84)
May ending balance $4394.43
Motion by Diana, second by Melissa to accept the treasurer’s report. Motion passed.
Bill submitted by Jennifer for the 4H awards for the Fair Show, $59.96.
Old Business:
1. Cuneo Creek Bingo Ride, Melissa reported that there were a lot of open pens but the weather turned out nice. Sharlene did a very nice job and the trails were good. There are no refunds for no-shows.
2. May Show, we probably made a small profit on the show. There was a good turnout considering the recent weather.
3. Fair Show, Redwood Acres has the class
patterns already but does not yet know if they need volunteers to help at the
show. We definitely need
4. August Show, Nonie Largent is set as judge,
she charges $250 plus gas. Jennifer will
get the entry info out for the August show after the Fair show. She will email the 4H, Grange and FFA kids
that it is not too late for them to sign up for the high point program. We will technically have 5 judges this year,
4 shows and only the top 3 need to count for high point, one of which needs to
be at an
New Business:
1. Discussed having a day ride at either Orick or Cuneo Creek. Melissa heard that Cuneo might be available until mid October, she will confirm that information.
2. State CSHA Show of Champions is in
October. For our riders to qualify CSHA
requires that they show under 3 carded judges.
We can approve ANY shows that we want for this purpose but there may be
a fee required, which would be the responsibility of the rider. Riders interested in showing at the Show of
Champions need to contact Jennifer by
3. Fundraising ideas, it was suggested that the snack bar at Redwood Acres be used for fundraising but due to health permit requirements, we can offer items for “donation only.”
4. Redwood Acres now charges for the use of bleachers. We may start borrowing bleachers from Eureka High or 4H if the cost is excessive.
5. Ron Nelson from Freshwater Stable passed away last month. Lisa will send a card to his family.
Motion by Lisa,
second by Diana to adjourn. Meeting adjourned
at
HBHC Meeting Minutes
Meeting called
to order by Jennifer at
Minutes from
Motion by Sharlene, second by Lisa to accept the minutes as amended. Motion passed.
Treasurer’s Report by Lisa:
Beg Balance: $2196.27
Deposits 705.00
Expenses 770.95
End Balance: $2901.27
Motion by Sharlene, second
by Sadie to accept the Treasurer’s Report.
Motion passed.
Old Business:
1. Trail Trial Clinic, there were 12 entries, one from Quincy.
2. May Show, we need to give Francine the forms for the show, all the entries will go to Francine. The day fee registration and high point sign up are due by May 13.
3. Judges, Jennifer reserved a room at Rodeway Inn for $67 for Mary Anne Morrison. She will try to book the same for the Fair judge. For the Fair we hired Stephanie Hanson. She is probably not carded but CSHA may allow an exception since she is a college instructor. Jennifer will contact CSHA for approval. We need to ask the Fair judge to provide patterns for the show. Nonie Largent has been hired for the August show, she is not carded.
4. Marianne Larkin will be our announcer at the May and August shows. Carolyn has volunteered to be Ring Steward for the halter/showmanship classes and we need volunteers for ring steward and gate. Mary Anne Morrison needs a class list and Sharlene will email her the website so she can download it from there.
5. Angie has the awards table ready to go.
6. HERO, Red Bluff is sending a basket for the
raffle, parking will be through Gate D on
7. Cuneo Creek, we need volunteers to help with the BBQ, two pens have opened up through a cancellation.
8. Jennifer will check that the Fair show is on our insurance.
New Business:
1. Meeting Location, we are going to try meeting
at the Eureka High School EAST Lab for our next meeting. It is upstairs in the IT building next to the
gym. Due to the May meeting falling on
Memorial Day, our next meeting will be a combined May/June meeting on Monday, June
7,
2. Website, we can sell advertising space on the website for 6 mos at a time, maybe $15 for 6 mos and $25 for a year. A business card would work for the ad. An opening page will have a link to the advertiser’s website.
Motion by Lisa, second by
Sharlene to adjourn. Meeting adjourned
at
HBHC Meeting Minutes
Meeting called
to order by Jennifer at
Minutes from
Treasurer was absent. Info presented by Jennifer:
Beg Balance: 2472.73
Payments since last meeting: Website renewal fee $19.95, Insurance fee for the year.
Income since last meeting: membership and trail trial fees.
Old Business:
1. Trail Trial Clinic: we only have one entry so far and we need to get flyers out and emails out to more horse lists.
2. Cuneo Creek Bingo Ride: all the stalls are full.
3. Show Judges:
May Show: Melissa has secured Mary Anne Morrison. Contracts and info have been sent, we need to book her motel room.
Fair Show: Redwood Acres has booked Denny Hansen. We tried to get Nonie Largent but she is
already booked. Jennifer has not yet
been contacted to proof the class list.
There should be two entries, one for
August Show: We might be able to book Nonie Largent, and Denny Hansen is also available but expensive. Melissa will keep looking for Fair and August shows.
4.
5. Insurance: need to make sure that the Del Norte show is on our insurance and also Jennifer will find out if the Redwood Acres Fair show needs to be on our insurance.
6. High
Point Packets:
They are posted at Nilsen Feed and on the
7. Ferndale Fairgrounds show: The Fairgrounds has informed Sharlene that
they no longer wish to run a show there after all and asked if
New Business:
1. Angie is in charge of the awards table for
this show season and has requested that each
2. Discussed trying to attract more 4H riders to our shows. If we approve the 4H show held on March 28 as one of our events and add approved 4H classes to the Fair Show then our local 4H riders could qualify for the State 4H show. Or 4H riders could show at the Fair Show but get separate awards. To qualify, 4H riders must win in a straight youth class. We would have to offer 4H Walk-Trot, 4H Novice and 4H Youth.
3. Marianne Larkin did an excellent job of announcing the 4H show and Sharlene will email and ask her if she’d like to announce at our shows.
Motion by Sandy, second by Jennifer to adjourn. Meeting adjourned at
HBHC Meeting Minutes
Meeting called
to order by Jennifer at
Minutes from
Special Guest: Jill Creech came to discuss several CSHA issues
1.
Show of Champions, presented current info flyer. Show will be
2. TRAP program, Trail Riders Awards Program is a state wide CSHA program that keeps a data base of hours ridden and trails used and this info will become important in efforts to keep trails open for equestrians. It is an additional $15/year to join the TRAP program.
3. Trail Trial Clinic, at Ferndale on
Treasurer’s Report, presented by Jennifer:
Beg Balance as of
Income 240.00
Expenses 3670.47
End Balance as of
Motion by Diana, second by Sandy to accept the treasurer’s report. Motion passed.
Old Business:
1. Nancy Alto Clinic, has been cancelled due to lack of contact.
2. Equine Extravaganza made $140 in table and there was a good turn out of vendors and buyers.
3. High Point packets, Jennifer has them ready to mail.
4. Judges still need to be contacted and hired. We would like Mary Anne Morrison from Grants Pass for the May 23 show since she was unable to judge for us last year due to illness.
New Business:
1. Software for organizing Horse Shows, previous inexpensive programs have been glitchy and not customizable (for instance, it could not handle combined classes) and software that might work properly is too expensive.
2. Del Norte Show, there is nothing on the Del Norte calendar for a horse show so we need to replace the show so that we have enough shows with carded judges to qualify riders for the Show of Champions. Suggestions for replacing the Del Norte Show were:
a. Double judge the Redwood Acres Fair Show
b. Hold an additional show, Ferndale Fairgrounds has offered to run a show and Sept 11-12 are dates that will fit our schedule and be in time to qualify for Show of Champions.
3. Fundraiser idea suggested by Sharlene is to have a trail trial schooling day. Lori Boots has offered her barn, would have a 20-25 rider limit
4. Redwood Acres Boarders are having a tack sale, currently scheduled for April 4 but that is Easter Sunday so Sandy will check on the scheduling. It will be in the Arts & Crafts building and tables will be $10 each to non-boarders.
5. Redwood Acres has a new
6. Show of Champions, Jennifer will complete the necessary paperwork.
Motion by Sandy, second by Diana to
adjourn. Meeting adjourned at
HBHC Meeting Minutes
January 23, 2010
Meeting called to order by Sharlene at 3:10pm. In attendance: Sharlene Rayl, Sadie Rayl, Jennifer Johnson, Morgan Johnson, Diana LaCount, Holly LaCount, Lisa Barreto, Joyce Maire, Shayla Alto, Lola Alto, Francine Sobol, Melissa Bode, Bailey Fales, Nikki Roberts, Carli Roberts
Minutes from October 26, 2009 meeting read by Diana. Motion by Lisa second by Holly to accept the minutes as read. Motion passed.
Treasurer’s Report, presented by Jennifer:
End Balance as of 12/31/2009 $3037.72
Motion by Diana, second by Morgan to accept the treasurer’s report. Motion passed.
Old Business:
1. Nancy Alto Clinic. Canceled due to complications from her childbirth. The clinic has been rescheduled to Feb 27-28 and this is still within our current insurance year. 4H has reserved Feb 28 for half a day so if we offer the 4H riders a discount to attend our clinic we might be able to have Redwood Acres for 1 ½ days and share Feb 28 with 4H.
2. Equine Extravaganza was today. The publicity that was most noticed was the article in the Northcoast Veterinary Hospital newsletter. It was also advertised on Craig’s List. A lot of people who would not otherwise have known about it read about it in the newsletter. More tables were sold this year and the event will be held again next year.
3. Nominations for Officers. Jennifer volunteered for President. Sharlene volunteered for Vice President. Lisa volunteered for Treasurer. Diana volunteered for Secretary. Melissa volunteered to be the Judge contact person. We still need a show manager but it was suggested that if we divide up the job and several people take on a piece, it might be easier to handle. Angie has already volunteered to handle the Awards Table. Jennifer will ask Rhonda to keep track of work hours. Francine volunteered to do publicity, handle the show entries and keep track of points. Jennifer will send out the high point packets. We still need someone to coordinate as general show manager.
New Business:
1. Holly requested that HBHC once again sponsor the HERO Ride For Life by providing event insurance. Motion by Holly, second by Jennifer, motion passed. The HERO Ride For Life is May 15 at the Ferndale Fairgrounds Race Track.
2. Awards Table. Motion by Diana, second by Holly to set a budget of $400 for awards for the Awards Table. We might have enough for the first show but will probably need more for the August show.
3. Trail Program is open. There are two riders registered so far. It is $25 per horse, contact Sharlene for more info.
4. Cuneo Creek is only open from Memorial weekend through Labor Day due to State budget cuts. We have reserved June 4-6, 2010. The fees have increased substantially and we discussed charging more to attend the event. Jennifer suggested that members should be allowed to register first. We have charged $45/individual, $35 for 3 or more people in the past. Motion by Lisa, second by Holly to charge $10 more than last year or $55/individual and $45/each in a group of 3 or more with horses to help cover the increase in cost. Jennifer suggested that due to the cut backs in the availability of Cuneo we might consider reserving for a Wed-Thur-Fri and if so we might be able to avoid the trail fees. It was also suggested that we consider county or national parks in Orick as a venue for an event.
5. Riders High Point Packet. Jennifer reported that not many changes need to be made, we just need to reword the all around rider portion to include requiring one English, one Western, and one Halter class (for each division). We still have poles, barrels and reining listed as jackpot classes but we will only hold them if we have a minimum of 2 riders registered for the class. We might want to consider adding 4H only classes to our class roster.
6. Del Norte. Helping at the Del Norte show counts for work hours. Jennifer will contact Del Norte regarding their schedule this year. Their youth show for 4H, FFA and Grange kids is the weekend before the Fair and the double show is the weekend after 4th of July.
7. Sharlene suggested holding a clinic at Redwood Acres. April 17 might be open, Jennifer will contact Redwood Acres.
8. HERO. Holly reported that the Ride For Life is May 15 from 9-5pm in Ferndale. We will not be parking in the mud as arrangements have been made to use the front parking lot. We plan to have separate adult and youth divisions for fundraising awards but need to determine how teams will qualify as youth.
Motion by Jennifer, second by Lisa to adjourn. Meeting adjourned at 4:03pm.
HBHC Meeting Minutes
October 26, 2009
eeting called to order by Sharlene at 7:07pm. In attendance: Sharlene, Jennifer, Morgan, Diana, Carolyn and Ernie
Minutes from October 5, 2009 meeting read by Diana. Motion by Jennifer, second by Diana to accept the minutes as read. Motion passed.
Treasurer’s Report, presented by Jennifer:
Beg Balance $5689.83
Expenses 209.18
Income -0-
End Balance $5463.65
Motion by Diana, second by Morgan to accept the treasurer’s report. Motion passed.
Old Business:
1. Equine Extravaganza date is set for Sat, January 23, 2010. Location still to be determined. Eureka High School cafeteria is reserved for 9am-3pm. Redwood Acres is available but we are unsure of the fee. They might donate the use of one of the buildings since the event is a fundraiser for HERO.
2. August Drug Fees, Jennifer has a number and a form and will send in the fees. There was no record of the event with the State.
3. Nancy Renfro Clinic, Jennifer will post an ad on Craig’s List and Humboldt Horse and will email out the info to several email lists. Posters will be distributed. Auditing will be allowed but the audience will not be allowed to ask questions and disrupt the time of a paid participant. Suggested charge is $25 to audit all day or $10 per session.
New Business:
1. Officer Nominations were postponed to the January ride’s meeting, which will be held immediately following the Equine Extravaganza at the same location. Diana volunteered to run for secretary. Sharlene will send out an email requesting volunteers to run for all offices as well as the Show Secretary and Judge’s Contact positions.
2. The November meeting has been postponed to Monday, December 7 to avoid the Thanksgiving holiday week.
3. Show Dates for 2010: Tentative dates are May 23 and August 8. Jennifer will check for Redwood Acres availability. Possible judge for May is Mary Ann Morrison, who became ill and cancelled last year. We need a volunteer to step forward to hire judges for next year.
Motion by Diana, second by Carolyn to adjourn. Meeting adjourned at 7:45pmHBHC Meeting Minutes
October 5, 2009
(September Meeting rescheduled)
Meeting called to order by Sharlene at 7:14pm. In attendance: Sandy, Sharlene, Sadie, Jennifer, Morgan, Diana.
Minutes from August 29, 2009 meeting read by Diana. Motion by Jennifer, second by Sandy to accept the minutes as read. Motion passed.
Treasurer’s Report, presented by Jennifer:
Beg Balance $4207.53
Expenses 332.70
Income 945.00
End Balance $4819.83
Jennifer noted that she discovered an error in the treasurer’s report for last month. The deposit for $1061 was recorded as a deposit for $191 so the ending balance for August (and beginning balance for September) should be corrected to $5077.53 and the ending balance for September should be corrected to $5689.83.
Motion by Sandy, second by Diana to accept the treasurer’s report as amended. Motion passed.
Itemized expenses submitted were: $17.00 for Cuneo Creek, $5.02 for Cuneo Creek, $111.95, BBQ and cake for Cuneo Creek, $12.79 plates for Cuneo Creek and banquet, $79.42 for officer awards.
Itemized income submitted was: -0-
Motion by Sandy, second by Diana to pay the bills. Motion passed.
Old Business:
1. Bylaws. Motion by Jennifer, second by Sandy to approve the amendments to the bylaws presented at the July meeting and discussed at the August meeting. Motion passed.
2. August drug fees. Jennifer has left messages and has received no response regarding the fees that are due for our August show.
3. Gymkhana was cancelled because another similar event was unexpectedly scheduled for the weekend following our event which would have affected our expected attendance.
4. Banquet. RSVP to Diana by October 17. Sharlene will send email for what food items should be brought based on last name.
5. Jennifer & Donna audited the books.
6. Nancy Renfro clinic. Contract has been received from Nancy for the clinic scheduled for Jan 9-10, 2010. We can cancel the contract by December 1, 2009 if need be. There is a complication in that Nancy is pregnant and due on 12/15 and depending on when the baby arrives, we may have to alter our clinic dates.
7. Show of Champions. We are sending three riders, Todd, Betsy and Jennifer.
New Business:
1. It was mentioned that horsewoman Kathy Pearl has been seriously ill and it was suggested that the club send a card of encouragement. Diana will take care of sending a card.
2. Equine Extravaganza. Time to organize. Discussed possible dates of either January 16 or January 23, 2010. Discussed possible locations, either the high school which is free, or Redwood Acres.
Motion by Sandy, second by Diana to adjourn. Meeting adjourned at 7:55pm.
HBHC Meeting Minutes
August 29, 2009
Meeting called to order by Sharlene at 5:55pm. In attendance: Diana, Sharlene, Sadie, Holly, Jennifer, Morgan, Carolyn, Ernie, Brooke
Minutes read by Diana. Motion by Jennifer, second by Holly to accept the minutes as read. Motion passed.
Treasurer’s Report by Jennifer:
Beg Balance $4057.02
Expenses 715.19
Income 866.00
End Balance $4207.53
Motion by Diana, second by Holly to accept the treasurer’s report. Motion passed.
Itemized expenses submitted were: $28.93 for bylaw mailing expense; $97 Rodeway Inn for August Show judge; $22.93 Cuneo Creek advertising; $85 Redwood Acres rental for gymkhana and timing eye; $47.94 awards for August show and Tri City ad; $50 Cuneo Creek.
Itemized income was: $700 Cuneo Creek fees
Motion by Diana, second by Jennifer to pay the bills. Motion passed.
Old Business:
1. Bylaws. A sentence was added to Article II, Section 1. Changes will be voted on at September meeting.
2. Drug Fees for May show were sent in. August show paperwork shows no event number, which is needed to process the $65 drug fees for August show.
3. August Horse Show, light turnout, $675 entry fees, $988.09 in expenses for a $313.09 loss.
4. Banquet. The venue is reserved, call or email Diana to RSVP. Motion by Diana, second by Holly to spend $50 on decorations. Motion passed.
5. Show Points are calculated and ready to disburse. Jennifer will prepare the certificates and will email the points out with a deadline for ordering awards.
6. Club books, still need to be audited. Diana will email Donna and ask her to audit the books.
New Business:
1. Awards total $1880 for the show season. Trail income was $371 and there are 7 awards totaling $275. Motion by Diana, second by Holly to pay the amounts for the show and trail program awards. Motion passed.
2. Gymkhana. Entry is out. Sally will bring barrels and poles unless we can borrow from Janice Jackson.
3. Fundraiser idea, we could possibly have a schooling trail trial at Lori Boots’.
4. Reminder: Nomination of officers is at the October meeting, voting is at the November meeting.
Motion by Diana, second by Holly to adjourn. Motion passed. Meeting adjourned at 6:58pm.
HBHC Meeting Minutes
June 29, 2009
Meeting called to order by Sharlene at 7:09pm. In attendance: Sharlene, Sadie, Diana, Sandy, Carolyn, Ernie, Jennifer, Holly and Morgan.
Motion by Sandy, second by Carolyn to accept the minutes, motion passed.
Treasurer’s Report, presented by Jennifer:
Beg Balance $4431.45
Expenses 222.60
Income 155.00
End Balance $4363.85
Motion by Sandy, second by Diana to accept the treasurer’s report, motion passed.
Itemized expenses submitted were: $149 to Sharlene for awards table for May and August shows.
Itemized deposits submitted were: $5 from Sharlene for drug fee for May show.
Bill for awards table was previously approved at April 27, 2009 meeting.
Old Business:
1. Drug fees from May show. Carolyn contacted Nadine during the meeting and Nadine will mail the drug fee packet tomorrow. The payment will be late and the state may require a late fee.
2. The BBQ Meeting has been rescheduled to Saturday, August 29 at 5pm. The July meeting will be at our regular time and place, Kristina’s on July 27, 2009 at 7pm. The August meeting will be a potluck BBQ at the Humboldt Municipal Water District Park 1 in Arcata.
3. Show of Champions: Sandy reported that Nadine and children and Pat Roberts are signed up. Traditionally either CSHA and/or the participants at the Show of Champions reimburse HBHC $100 towards hiring carded judges for the show year and Sandy will contact the riders regarding this contribution.
New Business:
1. End of Year Banquet: Sharlene will contact the Ferndale City Hall for available dates in October. Oct 24 would be the best date if the City Hall is available. Anyone interested in organizing the Banquet arrangements should contact Sharlene.
2. Del Norte show: Entries close this weekend. Sally may need volunteers to help run the show.
3. August Show: we need to get started promoting our August Show with flyers and have Francine post the entry forms on the web site. Nadine needs to resend the August entry form via email. The judge is not currently carded but is in the process and may be carded by the August show date.
Motion by Diana, second by Sandy to adjourn, motion passed.
Meeting adjourned at 7:45pm.
HBHC Meeting Minutes
(May Meeting rescheduled due to Memorial Day Holiday)
Meeting called to order by Sharlene at 7:02pm. In attendance: Ernie, Carolyn, Sandy, Sharlene, Sadie, Hunter, Jennifer, Morgan, Diana. Nadine, Lisa, Wiatt.
June 1, 2009
Minutes from 4/27/2009 meeting read by Diana. Motion by Sandy, second by Jennifer to accept the minutes as read.
Treasurer’s Report, presented by Jennifer:
Beg Balance $2955.73
Expenses 858.28
Income 2334.00
End Balance $4431.45
Itemized expenses are: $30 to Francine Sobol for website; $85 to Redwood Acres for Aug show; $573.28 to Leslie Soeth-Clup, judge fee and travel for May show; $70 refund to Stephanie Licciardi for May Cuneo Creek; $100 start up cash for May show.
Itemized income is: $155 May Cuneo Creek fees and membership; $175 memberships and trail program; $1604 May horse show and year end high point sign ups- Jennifer needs paper work to separate out the two and report a profit/loss on the horse show, membership, start up cash $100; $400 May Cuneo Creek fees.
Motion by Sandy, second by Lisa to accept the treasurer’s report.
Expenses submitted: Carolyn Ford, $20.13 for receipt books, timer and walkie talkie batteries.
Income submitted: May Cuneo Creek fees.
Motion by Sandy, second by Lisa to pay the bills.
Old Business:
1. May Show: went well, good turnout. Nadine provided the horse count (25) for the drug fees, which must be sent 30 days from the date of the show.
2. Clinics: Jennifer reported that Nancy Alto has both January weekend dates open and the Jan 9-10, 2010 weekend was chosen for the clinic. Jennifer suggested it was a good date to pitch buying the clinic for someone as a Christmas gift. Jennifer will confirm with Nancy and obtain a contract. Larry Chastain can come in Oct 2009 or March 2010.
3. Sara LaMont High Point clarification. Sara signed up for high point in 2007 and there were no other riders in her division so her high point fee was carried over to 2008. In 2008 her mare was lame so the fee was carried over to 2009 and she does not owe work hours for 2009 because she was Show Secretary for 2008. However, amateur and novice amateur high point riders must own the horse they sign up with and if Sara does not own her new horse outright then both Morgan Johnson and Sara can be moved to the Open Division (as Morgan is the only rider in her division (youth) as well). Meredith will be checking entries for the Fair Show for ownership. It was suggested that to avoid confusion in the future, any high point fees for divisions that don’t have enough riders should be refunded in the same year and not carried over and amateur and novice amateur need to submit papers or proof of ownership with their high point sign up- need to remember this for 2010.
4. Photos for Horse Shows: Carolyn will confirm that Lori Barnwell is coming to the Fair Show and will ask for her rates.
5. Drug fees: The drug tester lives in Red Bluff and due to the state budget crisis he cannot travel outside his immediate area and so will not be travelling to Eureka to drug test anytime soon. Nadine suggested that we could lower the entry fees and drop the drug fees due to this problem.
New Business:
1. Policy for show fee refunds. We do not have a policy and we should add one to the entry form stating that no refund will be given without a vet certificate.
2. High Point issue: Rhonda Noland emailed with questions regarding Jacob’s point total from the May show. Jacob’s high point sign up is with horse Charlie Brown but Rhonda emailed prior to the May show and stated that Jacob would be riding Bailey instead. If the email stated he would ride Bailey for the May show only, then he should not get points for the May show. If the email does not specify Bailey for the May show only, then points do count.
3. Jennifer ordered sashes for the Open Halter Grand and Reserve awards for the Fair show. Motion by Sandy, second by Carolyn to pay for the sashes. Nadine and Carolyn will order sashes for the Aug show. Nadine will ask her boss to sponsor and if he declines, Carolyn will sponsor.
4. Quorum discussion. Article IV, Section 4 of the bylaws states that a “majority of the full members shall constitute a quorum at any meeting, provided two officers are included in that majority.” Full members are defined in Article II, Section 1 as “any regular member of good standing that is 12 years or older and has attended at least 3 club meetings during the preceding year.” Therefore, we had a quorum at the April meeting. Motion by Sandy, second by Jennifer to pass motions from the April meeting. Motion passed.
5. Bylaw discussion: Jennifer will send out copies of the bylaws and will solicit suggested changes. We need to specify a policy for email vs. regular mail for voting, if e-mail is used the ballot must be printed and mailed in with a signature.
6. July meeting will be a potluck on Saturday, July 25 at 5pm at the Humboldt Municipal Water District Park 1 in Arcata (same place as last year.) The club will provide meat.
7. Heart of the Redwoods Horse Rescue: Sandy reported that they called and said they will be having the free playday again during the Fair and Sandy will email the info to Jennifer who will send it out to our list.
Motion by Sandy, second by Lisa to adjourn.
Meeting adjourned at 8:20pm.
HBHC Meeting Minutes
April 27, 2009
Meeting called to order by
Sharlene at 7:01pm. In attendance: Ernie, Carolyn, Francine, Sandy, Sharlene,
Sadie, Jennifer, Morgan, Meredith, Diana.
No quorum.
Minutes from 3/30/2009
meeting read by Diana. Motion by Sandy,
second by Jennifer to accept the minutes as read.
Treasurer’s Report,
presented by Jennifer:
Beg
Balance $2222.73
Expenses 522.00
Income 1255.00
End
Balance $2955.73
Itemized expenses are $465
to Sharlene for Cuneo Creek for September; $7 for CSHA fee; $50 for Cuneo Creek
Trail Fee for May.
Itemized income is $1255 for
May Cuneo Creek fees.
Motion by Sandy, second by
Jennifer to accept the treasurer’s report.
Expenses submitted: Redwood Acres contract $85 for August show.
Income submitted: $140 May Cuneo Creek fees.
Motion by Sandy, second by
Jennifer to pay the bills.
Old Business:
1. April Show. Sandy and
crew showed up at 9am to set up but by 10:15 no riders had entered so the show
was cancelled. Concern was expressed
about attendance at future shows.
Sharlene suggested that Lisa send a thank you to Nan and to Pat Roberts
for volunteering to chair the show.
2. State Show of Champions:
Sandy asked Jennifer to send an email out one last time to recruit any
interested riders. Sandy will have
state intent forms and will pay for the number of riders who plan to attend.
3. Fair Show: Sandy reported
that the Redwood Acres boarders are not managing the fair show this year and
therefore the job falls to Meredith. Jane
Patterson has been hired for judge.
They will not be giving buckles this year due to the budget but may
substitute stirrup photo frame awards instead.
It was suggested that monogrammed halters with leads would be a
reasonably priced award as well. The
open classes will still pay cash as they have a different funding source. Meredith will attempt once again to convince
Redwood Acres that accepting late and/or same day entries for the show would
help to increase the number of participants.
Meredith will download the form to apply to the Fair Board as we need a
horse person on the board.
New Business:
1. Sara LaMont has signed up for High Point and the fee is waived
because she did not get a refund when her horse was lame last year.
2. May Show: We need a
volunteer to shop and organize the awards table. This job could count as hours and Nadine should list it on the
jobs for the May show. We have spent
$165 of the winter budget of $200 on awards so far. Motion by Meredith, second by Diana to spend up to $150 on
additional awards. Discussed halters with HBHC logo on them or
embroidered hats. Sharlene will order 3
monogrammed halters and leads and spend the rest on shampoo and other usable
items through her store. Motion by
Jennifer, second by Sandy to have Nadine and Carolyn tabulate and verify points
for the 2009 show season.
3. Discussed ideas for promotion of future shows. Suggestions were radio/TV PSA’s, KRED web
site, flyers plastered all over in bright colors, HBHC website. For the May show Jennifer will post flyers
at Nilsen Co, Three G’s and North Coast Vet.
Sharlene will post flyers at the Ferndale Fairgrounds and around
Ferndale. Lisa can post a flyer at
Great Western and Sandy will post one at A&L Feed. Meredith will copy flyers at Don’s Rent-All.
4. Carolyn has some Showmanship Basics information from the Quarter
Horse Journal and also some Mare Care information. Anyone interested in copies can email Carolyn.
5. Carolyn discussed the possibility for next year to have Day End
rather than Year End awards which would work better for people who can’t make
all the shows.
6. Hobby Horse program is approved for the May show, not yet
approved for the August show. The
program director wants names of actual riders who might use their products
rather than just names of horse people.
7. Cuneo Creek: We need
awards for 1st and 2nd places, both adults and youth,
both long and short rides. Motion by
Sandy, second by Francine to spend $75 on awards for Cuneo Creek.
8. Photos for Horse Shows:
Lori Barnwell will be at the Fair show and will email a price list to
Jennifer or Sharlene. She asked to be
notified in advance if anyone is interested in photographs so she can be sure
to have a description of the horse and rider.
9. Sharlene will run an ad in the Tri City and Craig’s List for both
Cuneo Creek and the May show and the ad could also refer to availability of
forms on our website.
10. Nancy Alto Clinic: Jennifer found that the best time to contact Nancy is to check
her show schedule and call her while she’s traveling to and from shows. The only dates Nancy has open are 4th
of July weekend and Dec 2009/Jan 2010.
It was decided that either Jan 16-17 or Jan 9-10/2010 would work best
and we will let Nancy choose. The
format will be mini group lessons of 4 people with a specific area of
interest. It could be advertised as
open to spectators if we have the schedule of classes in advance. Discussed venue, needs to be covered,
possibly Freshwater or Ferndale Fairgrounds.
Jennifer will call to reserve Ferndale Fairgrounds.
11. Larry Chastain Clinic: Jennifer said he is interested in coming and
may have time in his schedule this fall.
For both clinics we need to have payment in advance, cancellation
allowed a month in advance or with a vet certificate as we need to have
confirmed fees for the clinics.
Motion by Meredith, second
by Sandy to adjourn.
Meeting adjourned at 8:26pm.
